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Administrative Assistant - Police Department

$18.88 – $25.49 hourly

City of Spring Hill, KS

Last Updated: 4/09/21

Job Description


This position is responsible for greeting the general public, providing citizen assistance, and answering incoming telephone calls. Incumbent should possess a professional manner, excellent communication, organizational, and public relations skills and will report directly to the Chief of Police or his/her designee.

Essential Duties

  • Greets the general public;
  • Answers, directs, and relays incoming telephone calls and messages;
  • Fields questions, concerns, and complaints from the general public;
  • Performs clerical duties including typing, filing, photocopying;
  • Handles cash and check receipts;
  • Enters data into the Police Department database, and communicates with other users and county agencies of the database;
  • Works within programs to include, but not limited to, Word, Excel, PowerPoint, and Incode 10;
  • Maintain confidentiality of records;
  • Follows department policies and procedures;
  • Prepares and is responsible for record disseminations to the District Attorney’s office, city court, legal counsel and other agencies as well as processes paperwork;
  • Processes invoices; maintains office supply stock;
  • Prepare miscellaneous reports and assists in grant research and/or preparation;
  • Assists with records, property management, fingerprinting, website, fleet purchases, recording, storage, and uniform inventory;
  • Performs clerical work as needed, to include records management/custodian duties;
  • Performs miscellaneous errands; and other duties as deemed necessary or assigned.

Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Education and Experience

  • Minimum Education: A high school diploma or equivalent is required.
  • Valid driver’s license
  • After accepting an offer, successful polygraph examination and background investigation results
  • Ability to gain access to the Kansas Criminal Justice Information System (KCJIS) so must:
    • Be at least 18 years old
    • Not have been convicted of a felony or serious misdemeanor
    • Have a valid driver’s license
  • Three years of similar or related experience is required
  • Employee is expected to have acquired the necessary information and skills to perform the job, reasonably well and become REGIS/NCIC certified within six months to one year of employment.

Special Knowledge, Skills and Abilities

Attention to detail, and well organized; computer software skills to include Microsoft Office 365; human relations and interpersonal skills; written communication skills to include summarizing and editing skills; oral communication skills to include interacting with the public in person and over the phone; ability to maintain confidentiality; knowledge or ability to learn records and property management systems and be able to handle petty cash.

Salary range is $18.88 to $25.49 for Administrative Assistant – Police Department, dependent on qualifications. Position open until April 12, 2021. The City of Spring Hill offers excellent, comprehensive benefits including medical, dental and vision coverage as well as paid leave and KPERS retirement.

To apply

Complete our online application and upload your cover letter and resume via our website at

Paper applications printed from .

Send completed application, cover letter, and resume to:

Human Resources
City of Spring Hill
401 N. Madison St.
P.O. Box 424
Spring Hill, KS 66083
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Company Details

City of Spring Hill, KS

Spring Hill, Kansas, United States

The City of Spring Hill, a community of approximately 7,326 residents, is one of the top five fastest growing cities in the Kansas City metropolitan area, is rich in excellent schools, affordable housing, ample recreational opportunities and historic charm.  Spring Hill, Kansas is close to the metro for easy commutes, urban amenities and shopping but just far south enough to enjoy the quieter...