Job was saved successfully.
Job was removed from Saved Jobs.

Payroll Specialist

$23.68 – $31.09 hourly

City of Spring Hill, KS

Last Updated: 4/25/22

Job Description

Be a part of a great team and community!!! If you want to utilize your knowledge, skill and abilities as well as be appreciated for your efforts…apply now!


The Payroll Specialist is responsible for processing the City’s payroll on a biweekly basis. In addition to payroll processing, the Payroll Specialist performs a number of general accounting duties including cash balancing, special assessment processing and general ledger reconciliations. The Payroll Specialist must be able to understand and implement complex payroll items. This position utilizes a computerized payroll system to compile and record employee time and payroll data; compute employees' time worked, compute and post wages and deductions and prepare manual paychecks. Furthermore, the need for any payroll related training, communication, reporting and reconciliations to the general ledger are handled by the Payroll Specialist. This position may also track employee leave time such as vacation, personal, compensatory and sick.

Essential Duties

Section II: Essential Duties of the Job.

  • Uses a computerized payroll system, to calculate and process payroll for all employees. This includes regular payroll and special payroll items such as severance packages, vacation payouts, etc.
  • Ensures accurate set up of employee payroll data such as rates of pay, withholding allowances, benefit deductions, garnishments, vacation time, insurance and 457 deductions, .
  • Administers electronic time entry system. Reviews time entry information for completeness and accuracy. Downloads and imports time into the payroll system.
  • Creates and runs internal management reports.
  • Calculates and processes timely payments to various vendors for tax withholding, unemployment taxes, insurances, child support, garnishments, tax levies for employees, etc.
  • Collaborates with payroll vendor to solve discrepancies, test upgrades and research data.
  • Ensures compliance with and stays abreast of state and federal laws. Performs research and provides recommendations and guidance as needed.
  • Stays current on payroll processing and legal issues to interpret IRS, FLSA and Worker’s Compensation requirements.
  • Prepares monthly, quarterly and annual reports i.e. W-2s, 941s, 940s, etc.
  • Reconciles payroll to general ledger.
  • Issue or reissue physical checks or direct deposit payments as needed.
  • Performs daily reconciliation of general ledger cash receipts and prepares daily deposit.
  • Maintains database of special assessment accounts and prepares annual report of special assessments to be certified with the County Clerk.
  • Provides training to co-workers and new employees as needed

Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Pay, Education & Experience:

  • $23.68 to $31.09 per hour
  • This position requires an Associates Degree or Certified Payroll Professional (CPP) designation. Experience can be substituted for education at a one-to-one ratio.
  • One year of full in-house payroll processing to include working within a payroll application system and manual paycheck creations. Experience setting up and maintaining excel spreadsheets.

Special Knowledge, Skills and Abilities

Attention to detail, analytical skills including research skills, ability to interpret data, ability to analyze information; computer software skills to include Microsoft Office 365, Excel, Word, and Outlook; knowledge of payroll processing systems; Human relations and interpersonal skills; ability to maintain confidentiality; time management to include the ability to manage multiple concurrent projects and deadlines.

Application Process:

The City of Spring Hill offers excellent, comprehensive benefits including medical, dental and vision coverage as well as paid leave and KPERS retirement.

Complete our online application and upload your cover letter and resume via our website at

Paper applications printed from .

Send completed application, cover letter, and resume to:

Human Resources
City of Spring Hill
401 N. Madison St.
P.O. Box 424
Spring Hill, KS 66083
[Register to View] [Register to View]

Company Details

Spring Hill, Kansas, United States
The City of Spring Hill, a community of approximately 7,326 residents, is one of the top five fastest growing cities in the Kansas City metropolitan area, is rich in excellent schools, affordable housing, ample recreational opportunities and historic charm.  Spring Hill, Kansas is close to the metro for easy commutes, urban amenities and shopping but just far south enough to enjoy the quieter...