If you are a highly-skilled finance professional looking to join a dynamic and fast-growing organization in local government, you may thrive in this Deputy Finance Director position. This position is responsible for the daily operation of the Finance Department and the City’s financial operations, including payroll, management of accounts payable/receivable, and coordination with the City’s purchasing and budget processes. This position is the primary subject matter expert for the City's financial system and how other systems within the City integrate with financial functions. This position reports directly to the Finance Director and has supervisory responsibility for all accountant positions in the Finance department. The hiring range for this exempt position is $86,000-$97,000 annually (DOQ). All applications should be submitted on the City's jobs page at www.cityofshawnee.org/jobs
Supervisory. Performs managerial duties and supervises all accountant positions in the Finance Department. Assumes the responsibilities of the Finance Director when there is a vacancy in the position or direction is needed in the absence of the Director.
Accounting. Responsible for all aspects of the City’s financial system, including the general ledger, fixed assets, payroll or other related financial information technology systems. Makes or directs all posts, adjustments or other changes to the financial system and its records. Approves or personally prepares deposits and maintains appropriate records. Enters or verifies daily cash revenue. Prepares monthly and year-end general ledger journal entries. Completes monthly bank reconciliation.
Purchasing Activities. Supervises work of accountant position responsible for purchasing activities. Coordinates purchase orders, confirms budget authority and prepares end of year accruals as necessary.
Payroll Management. Supervises work of accountant position responsible for payroll activities.
Accounts Payable Activities. Manages and oversees all accounts payable functions. Prepares 1099's annually. Oversees the issuance of miscellaneous invoices.
Banking Responsibilities. Serves as the City liaison to the bank of record. Reconciles accounts payable portion of the monthly bank reconciliation. Maintains banking contract, prepares RFP as needed for new bank.
Audit Responsibilities. Serves as liaison to City auditors. Prepares Requests for Proposals (RFP's) when new auditors are needed. Coordinates the the preparation of Comprehensive Annual Financial Report (AFR).
Records Management. Responsible for ensuring records of banking, cash receipts, debt, and all other related financial transactions are properly maintained and recorded in accordance with accounting principles, city ordinance and state and federal law.
Report Preparation. Responsible for the preparation of Comprehensive Annual Financial Report (AFR) with the City’s audit firm. Prepares cash, revenue, expenditure, and debt reports, including statutorily required quarterly treasurer’s report. Develops budgetary and other financial reports as needed (i.e. for operational cost studies, grant applications).
Compliance. Works with the Finance Director and Financial Planning and Compliance Manager to develop processes for compliance procedures in accordance with generally accepted accounting policies and procedures to maintain internal controls and accountability within the City’s financial operations. Advises other City departments on accounting policies and procedures. Reviews and proposes changes in existing methods to the Finance Director as needed.
Committees, Boards and Commissions. Responsible for providing staff support and professional guidance while attending City Council and Council Commission meetings.
- Bachelor's degree from an accredited college or university in business, accounting or a related field. Master's degree preferred.
- Minimum of six (6) years experience in accounting, financial or business work environment.
Any combination of education and experience that provides the knowledge, skills and abilities to successfully perform the responsibilities identified in this job posting may also be considered.
In general, this position requires regular office hours. The City allows for employees who have an interest in working an Alternate Work Schedule or Compressed Work Week (i.e. four 10's) to do so without compromising the business operations or coverage that is required in their position. The position may also require attendance at night meetings and attendance at overnight seminars and conferences.Disclaimer The included statements are intended to describe the general nature and level of the work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. The City of Shawnee reserves the right to amend and change responsibilities of job descriptions to meet business and organizational needs as necessary. The job description is not a contract or guarantee of employment.
If reasonable accommodation is necessary to apply or further information is needed, please contact: Human Resources, Shawnee City Hall
11110 Johnson Drive, Shawnee, KS 66203.